Set up your account

UCI Zoom accounts are licensed and can host meetings up to 24 hours in duration, with up to 300 attendees (higher capacity options are also available).

If you haven’t used Zoom before and don’t already have an account, simply sign in with your UCInetID via either http://uci.zoom.us for regular UCI Zoom or https://uci-hipaa.zoom.us/ for the more restricted UCI HIPAA Zoom (configured with stricter rules to protect patient privacy and confidentiality in medical and applicable contexts).

If you’ve used Zoom before and you already have an account, you can move it to UCI Zoom. Your meetings will be carried over, you’ll be able to login with your UCInetID and password, work more easily with others from UCI, and you’ll gain access to paid features (up to 300 meeting attendees, longer meetings, and more).

1. Login to your existing Zoom account
2. Click Profile in the upper-left
3. Find Sign-In Email and compare it with your entry in the UCI Directory
4. If your email address in Zoom doesn’t exactly match your entry in the UCI Directory, press Edit to the right in Zoom and change your Zoom account’s email address to exactly match the directory
5. Check your email for a confirmation message from Zoom and confirm the change to your account’s sign-in email address
6. Sign out of your Zoom account
7. Sign in with your UCInetID and password via either http://uci.zoom.us or (for HIPAA-only accounts) https://uci-hipaa.zoom.us/
8. You will see a message noting that you’re signing into a different Zoom account; be sure to press Switch to the New Account
9. You will see a message noting that your account role may be different; don’t worry: all UCI Zoom accounts are created as licensed “Member” accounts with access to Zoom’s paid features
10. Press I Acknowledge and Switch
11. Check your email for a confirmation message from Zoom and press Switch to the new account or copy and paste the provided link to confirm

Your Zoom account and data should all be migrated to UCI Zoom. Be sure to take a moment to double-check your account settings and any scheduled meetings.

UCI Zoom default settings

Zoom has a lot of settings and every UCI Zoom account comes pre-configured with recommended settings for security and privacy.

This list highlights some of the settings that are used or asked about most often; this is not a comprehensive list of Zoom settings and much more detailed information is available in the Zoom Help Center.

For a more detailed breakdown and recommended settings for different contexts, review the Privacy, security & misuse page.

Setting	Default in UCI Zoom	Notes	More info Links open in Zoom Help Center
Waiting room	Enabled for attendees without UCI Zoom accounts		Waiting room
Require login	Enabled and default requires UCI Zoom account		Authentication profiles for meetings and webinars
Video and audio	Disabled for both host and participant	Individual attendees can turn their own cameras and microphones on/off as needed	Audio Video
Join before host	Disabled	Enable to let participants start a meeting before you join/without you (not recommended for classes or public events)	Join before host
Chat	Enabled, participants cannot save	Disable private chat to prevent participants chatting privately with one another; enable auto-saving chats to ensure the host has a copy of (public) chat logs (excludes private chat messages unless sent to the host)	In-meeting chat
Screen sharing	Enabled for host only	Enable for all participants (not recommended for classes or large events) or for individuals as-needed	Screen sharing
Annotation	Disabled	Enable to allow collaborative annotation over shared screens	Using annotation tools on a shared screen or whiteboard
Whiteboard	Enabled, auto-saved		Sharing a whiteboard
Meeting reactions	Enabled		Meeting reactions
Allow participants to rename themselves	Enabled	Disable to require names to appear as on campus records; consider referring students to preferred name option through the Registrar	Managing participants in a meeting

Download the Zoom desktop application

While you can use Zoom directly through popular web browsers (such as Firefox, Chrome, Safari, etc.), the desktop application is more reliable and is strongly recommended.

For the latest version of the Zoom desktop application, visit the Zoom Download Center.

Attend meetings

If you have a Zoom meeting to attend, the person hosting it should provide you with the meeting’s information. They may give you a URL or a meeting ID number.

If you have a URL, simply visit that link to access the meeting. If you have the Zoom desktop application installed on your computer, you should be prompted to allow the application to open and access the appropriate meeting. Alternatively, you can launch the desktop application first, press the ‘Join’ button, and enter the meeting’s ID number.

If you don’t have the Zoom desktop application installed, you can still join Zoom meetings through the zoom web portal, which you access via uci.zoom.us. If possible, the desktop application is preferred, but the web portal can be a good alternative if you do not have access to the desktop application (for instance, if you are using a computer that does not have the application installed and you do not have permission to install applications on that computer yourself).

Depending on the host’s settings, you may be put into a waiting room until they let you into the meeting. You may also need a password. Check with the meeting’s host directly for more information.

Schedule meetings

You can schedule meetings ahead of time or start meetings instantly. If you’re scheduling a meeting for a class, doing so through Canvas is highly recommended as this can make it easier for your students to find and join synchronous class sessions.

Schedule through Canvas (strongly recommended for classes)

1. Start by enabling the Canvas integration
   1. Inside your Canvas course space, click on Settings in the course navigation menu
   2. Click on the Navigation Tab
   3. Scroll until you see the Zoom navigation item
   4. Click on the “three dots” menu to the right of Zoom and choose +Enable
   5. Scroll to the bottom of the page and click the blue Save button to confirm your change
2. Then, you can schedule new meetings or import meetings you’ve already scheduled
   1. Click the Zoom link in your Canvas course space’s navigation
   2. For a new meeting, press Schedule a New Meeting in the upper-right
   3. To import a meeting you’ve already scheduled, press the “three dots” menu in the upper-right and click Import meeting

Schedule through Zoom desktop application

1. Open the Zoom desktop application on your computer (to get the latest version, visit the Zoom Download Center)
2. If you aren’t already signed in, press Sign In with SSO and enter uci as the company domain to login with your UCInetID and password
3. Press the + icon to begin scheduling a meeting

Schedule through Zoom website

1. Login via uci.zoom.us (or uci-hipaa.zoom.us as appropriate)
2. Click Meetings in the upper-left
3. Press Schedule a New Meeting

For more details about meeting scheduling, see: Scheduling Meetings

Prepare participants

Provide your attendees the information they need ahead of time to help your meetings run smoothly, including:

• The right URL (or use the Canvas integration if your meeting is for a class!)
• Whether or not you require registration
• Whether or not you require attendees to use UCI Zoom accounts

See: Inviting others to join a meeting

Run meetings

You can do several things to manage a meeting you are hosting while it is underway (links open the Zoom Help Center):

• Share your screen
• Use the whiteboard
• Use annotations
• Manage participants

Get assistance

For detailed guides from Zoom, visit the Zoom Help Center.

If you can’t find what you need or are having difficulty, please open a support ticket via OIT’s self-service form, or contact the OIT Help Desk at (949) 824-2222 or oit@uci.edu.